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Policies and Procedures – Governance, Finance and Human Resources

Governance

Policy #Policy NameActionSee also…
G2Board of Directors’ Meetings – Electronic ParticipationApproved October 18, 2010 
G3Communication NetworkApproved October 18, 2010 Appendix A: OSTA Communications Protocol +
G4Complaints and AppealsAmended October 1, 2012Appeal Form +
G6Records ManagementApproved December 7, 2015 
G7Freedom of Information and Protection of PrivacyAmended September 28, 2015 
G8In-Camera MeetingAmended October 26, 2015 
G9Media RelationsApproved October 18, 2010 
G10Official NameApproved October 18, 2010Our History and Mission +
G13Signing OfficersApproved October 18, 2010 
G14ConsultationApproved October 1, 2012 
G15Policy ManagementApproved October 29, 2012 
G16Strategic PlanningApproved June 18, 2012Our Strategic Plan 2016-2020 +
G17Key Performance IndicatorsAmended December 7, 2015 
G18Succession PlanningRe-approved February 24, 2020 
G19OSTA Board of Directors MeetingsRe-approved April 24, 2017 

Finance & Administration

Policy #Policy NameActionSee also…
F1Acquisition and Disposal of Technology AssetsApproved October 18, 2010 
F3OSTA BudgetAmended September 28, 2015 
F4Corporate Credit CardsAmended September 28, 2015 
F5Disposal of Furniture and Equipment (General)Approved October 18, 2010 
F6Financial ReportingApproved October 18, 2010 
F8Issuance of Audited Financial StatementsApproved October 18, 2010Audited Financial Statements +
F9Levels of AuthorizationAmended September 28, 2015 
F10Petty Cash FundsApproved October 18, 2010 
F11Property Damage or Theft (Technology)Approved October 18, 2010 
F12Procurement of Goods and ServicesApproved October 18, 2010 
F15Reimbursement for ExpendituresAmended February 28, 2022Appendix A: Expenditure Guideline +

Human Resources

Policy #Policy NameActionSee also…
H1Recruitment and Selection of EmployeesApproved June 27, 2011 
H2Criminal Reference Checks and Offense DeclarationApproved October 18, 2010 
H3Personal Files, Protection of InformationApproved June 27, 2011 
H4Union-Exempt Job ClassificationApproved June 27, 2011Union-Exempt Job Classification Review Procedure +
H5Union-Exempt Staff ConsultationApproved June 27, 2011 
H6Hours of WorkApproved June 27, 2011Hours of Work Procedure +
H7Attendance and Absence from WorkApproved June 27, 2011Attendance and Absence from Work Procedure +
H8Reporting for Work During Inclement WeatherApproved June 27, 2011Reporting for Work During Inclement Weather Procedure +
H9Performance EvaluationAmended October 26, 2015 
H10Tuition ReimbursementApproved June 27, 2011Tuition Reimbursement Procedure +
H11Use of Computers, Email and InternetApproved June 27, 2011Use of Computer, Email and Internet Procedure +
H12Smoke-Free WorkplaceApproved October 18, 2010 
H13Occupational Health and SafetyAmended February 28, 2022Joint Occupational Health and Safety Committee Procedure +
First Aid Administration Procedure +
Workplace Incident/Accident Reporting and Investigation +
Office Safety Procedure +
Refusal to Work Procedure +
Safe Driving Administration Procedure +
Workplace Inspection Procedure + 
Work from home checklist+
H14Respectful WorkplaceRe-approved on January 24, 2022 
H15Workplace Injury and IllnessApproved June 27, 2011Workplace Injury and Illness Procedure +
H16Workplace HarassmentRe-approved on January 24, 2022 
H17Health & Safety – Violence in the WorkplaceRe-approved on January 24, 2022 
H18Employee Conflict of InterestApproved June 27, 2011 
H19Discipline, Suspension and DismissalApproved June 27, 2011Discipline, Suspension and Dismissal Procedure +
H20TerminationApproved June 27, 2011 
H21Code of ConductApproved August 29, 2011 
H22Performance ManagementApproved April 24, 2017 
H23Alcohol and Drugs in the Workplace or Substance AbuseApproved February 24, 2020