Policies and Procedures – Governance, Finance and Human Resources

Governance

Policy # Policy Name Action See also…
G2 Board of Directors’ Meetings – Electronic Participation Approved October 18, 2010
G3 Communication Network Approved October 18, 2010  Appendix A: OSTA Communications Protocol +
G4 Complaints and Appeals Amended October 1, 2012 Appeal Form +

G6 Records Management Approved December 7, 2015
G7 Freedom of Information and Protection of Privacy Amended September 28, 2015
G8 In-Camera Meeting Amended October 26, 2015
G9 Media Relations Approved October 18, 2010
G10 Official Name Approved October 18, 2010 Our History and Mission +
G13 Signing Officers Approved October 18, 2010
G14 Consultation Approved October 1, 2012
G15 Policy Management Approved October 29, 2012
G16 Strategic Planning Approved June 18, 2012 Our Strategic Plan 2011-2014 +
G17 Key Performance Indicators Amended December 7, 2015
G18 Succession Planning Approved October 26, 2015
G19 OSTA Board of Directors Meetings Approved May 25, 2015

Finance & Administration

Policy # Policy Name Action See also…
F1 Acquisition and Disposal of Technology Assets Approved October 18, 2010
F3 OSTA Budget Amended September 28, 2015
F4 Corporate Credit Cards Amended September 28, 2015
F5 Disposal of Furniture and Equipment (General) Approved October 18, 2010
F6 Financial Reporting Approved October 18, 2010
F8 Issuance of Audited Financial Statements Approved October 18, 2010 Audited Financial Statements +
F9 Levels of Authorization Amended September 28, 2015
F10 Petty Cash Funds Approved October 18, 2010
F11 Property Damage or Theft (Technology) Approved October 18, 2010
F12 Procurement of Goods and Services Approved October 18, 2010
F15 Reimbursement for Expenditures Approved December 19, 2011 Appendix A: Expenditure Guideline +

Human Resources

Policy # Policy Name Action See also…
H1 Recruitment and Selection of Employees Approved June 27, 2011
H2 Criminal Reference Checks and Offense Declaration Approved October 18, 2010
H3 Personal Files, Protection of Information Approved June 27, 2011
H4 Union-Exempt Job Classification Approved June 27, 2011 Union-Exempt Job Classification Review Procedure +
H5 Union-Exempt Staff Consultation Approved June 27, 2011
H6 Hours of Work Approved June 27, 2011 Hours of Work Procedure +
H7 Attendance and Absence from Work Approved June 27, 2011 Attendance and Absence from Work Procedure +
H8 Reporting for Work During Inclement Weather Approved June 27, 2011 Reporting for Work During Inclement Weather Procedure +
H9 Performance Evaluation Amended October 26, 2015
H10 Tuition Reimbursement Approved June 27, 2011 Tuition Reimbursement Procedure +
H11 Use of Computers, Email and Internet Approved June 27, 2011 Use of Computer, Email and Internet Procedure +
H12 Smoke-Free Workplace Approved October 18, 2010
H13 Occupational Health and Safety Re-Approved Aug 26, 2019 Joint Occupational Health and Safety Committee Procedure +
First Aid Administration Procedure +
Workplace Incident/Accident Reporting and Investigation +
Office Safety Procedure +
Refusal to Work Procedure +
Safe Driving Administration Procedure +
Workplace Inspection Procedure + 
H14 Respectful Workplace Re-Approved Aug 26, 2019
H15 Workplace Injury and Illness Approved June 27, 2011 Workplace Injury and Illness Procedure +
H16 Workplace Harassment Re-Approved Aug 26, 2019
H17 Health & Safety – Violence in the Workplace Re-Approved Aug 26, 2019
H18 Employee Conflict of Interest Approved June 27, 2011
H19 Discipline, Suspension and Dismissal Approved June 27, 2011 Discipline, Suspension and Dismissal Procedure +
H20 Termination Approved June 27, 2011
H21 Code of Conduct Approved August 29, 2011
H22 Performance Management Policy final Approved April 24, 2017