Policies and Procedures – Governance, Finance and Human Resources

Governance

Policy #	Policy Name	Action	See also…
G2	Board of Directors’ Meetings – Electronic Participation	Approved October 18, 2010
G3	Communication Network	Approved October 18, 2010	Appendix A: OSTA Communications Protocol +
G4	Complaints and Appeals	Amended October 1, 2012	Appeal Form +
G6	Records Management	Approved December 7, 2015
G7	Freedom of Information and Protection of Privacy	Amended September 28, 2015
G8	In-Camera Meeting	Amended October 26, 2015
G9	Media Relations	Approved October 18, 2010
G10	Official Name	Approved October 18, 2010	Our History and Mission +
G13	Signing Officers	Approved October 18, 2010
G14	Consultation	Approved October 1, 2012
G15	Policy Management	Approved October 29, 2012
G16	Strategic Planning	Approved June 18, 2012	Our Strategic Plan 2016-2020 +
G17	Key Performance Indicators	Amended December 7, 2015
G18	Succession Planning	Re-approved February 24, 2020
G19	OSTA Board of Directors Meetings	Re-approved April 24, 2017

Finance & Administration

Policy #	Policy Name	Action	See also…
F1	Acquisition and Disposal of Technology Assets	Approved October 18, 2010
F3	OSTA Budget	Amended September 28, 2015
F4	Corporate Credit Cards	Amended September 28, 2015
F5	Disposal of Furniture and Equipment (General)	Approved October 18, 2010
F6	Financial Reporting	Approved October 18, 2010
F8	Issuance of Audited Financial Statements	Approved October 18, 2010	Audited Financial Statements +
F9	Levels of Authorization	Amended September 28, 2015
F10	Petty Cash Funds	Approved October 18, 2010
F11	Property Damage or Theft (Technology)	Approved October 18, 2010
F12	Procurement of Goods and Services	Approved October 18, 2010
F15	Reimbursement for Expenditures	Amended February 28, 2022	Appendix A: Expenditure Guideline +

Human Resources

Policy #	Policy Name	Action	See also…
H1	Recruitment and Selection of Employees	Approved June 27, 2011
H2	Criminal Reference Checks and Offense Declaration	Approved October 18, 2010
H3	Personal Files, Protection of Information	Approved June 27, 2011
H4	Union-Exempt Job Classification	Approved June 27, 2011	Union-Exempt Job Classification Review Procedure +
H5	Union-Exempt Staff Consultation	Approved June 27, 2011
H6	Hours of Work	Approved June 27, 2011	Hours of Work Procedure +
H7	Attendance and Absence from Work	Approved June 27, 2011	Attendance and Absence from Work Procedure +
H8	Reporting for Work During Inclement Weather	Approved June 27, 2011	Reporting for Work During Inclement Weather Procedure +
H9	Performance Evaluation	Amended October 26, 2015
H10	Tuition Reimbursement	Approved June 27, 2011	Tuition Reimbursement Procedure +
H11	Use of Computers, Email and Internet	Approved June 27, 2011	Use of Computer, Email and Internet Procedure +
H12	Smoke-Free Workplace	Approved October 18, 2010
H13	Occupational Health and Safety	Re-approved on November 7, 2022	Joint Occupational Health and Safety Committee Procedure + First Aid Administration Procedure + Workplace Incident/Accident Reporting and Investigation + Office Safety Procedure + Refusal to Work Procedure + Safe Driving Administration Procedure + Workplace Inspection Procedure +  Work from home checklist+
H14	Respectful Workplace	Re-approved on November 7, 2022
H15	Workplace Injury and Illness	Approved June 27, 2011	Workplace Injury and Illness Procedure +
H16	Workplace Harassment	Re-approved on November 7, 2022
H17	Health & Safety – Violence in the Workplace	Re-approved on November 7, 2022
H18	Employee Conflict of Interest	Approved June 27, 2011
H19	Discipline, Suspension and Dismissal	Approved June 27, 2011	Discipline, Suspension and Dismissal Procedure +
H20	Termination	Approved June 27, 2011
H21	Code of Conduct	Approved August 29, 2011
H22	Performance Management	Approved April 24, 2017
H23	Alcohol and Drugs in the Workplace or Substance Abuse	Approved February 24, 2020
H24	Disconnecting from Work	Approved February 27, 2023